Administrative Assistant


Job description

Airswift is seeking an Administrative Assistant for one of our top clients in Oil & Gas for a one year contract in which the key primary responsibilities are:


To provide administrative and secretarial support to the Operations Manager and Account Managers


Skill Profile


  • At least two years in an executive secretarial level position or similar. Working knowledge of Microsoft Suites, excellent spelling & grammar skills.


Communication Areas


Ability to interface well with all departments of the company and to represent the Operations Manager/Company in a highly professional manner. To maintain the highest level of confidentiality and multi task orientated.


Detailed Responsibilities


  • Correspond with the Operations Manager/Account Managers to include work processing/typing of letter, memos, and forms (includes handling of confidential information).
  • Provide administrative support for the above to include telephone coverage, copier projects, mail handlings, supplies control and necessary communications internally and externally
  • Assist the office members in the management of their schedules and handles calls from both internal and external sources
  • Perform special projects as assigned by the Operations Manager (I.e. Confeernce Booths, etc.)
  • Perform accounting duties for end of month billing
  • Perform invoice summaries for all vendors and software submittal
  • Perform light transport of materials within localized areas
  • Maintain office inventory of supplies

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