Administrative Assistant

Exxon Mobil

 

About us

 

At ExxonMobil, our vision is to lead in energy innovations that advance modern living and a net-zero future. As one of the world’s largest publicly traded energy and chemical companies, we are powered by a unique and diverse workforce fueled by the pride in what we do and what we stand for.

 

The success of our Upstream, Product Solutions and Low Carbon Solutions businesses is the result of the talent, curiosity and drive of our people. They bring solutions every day to optimize our strategy in energy, chemicals, lubricants and lower-emissions technologies. 

 

We invite you to bring your ideas to ExxonMobil to help create sustainable solutions that improve quality of life and meet society’s evolving needs. Learn more about our What and our Why and how we can work together.

About Houston

 

ExxonMobil’s state-of-the-art campus north of Houston serves as home to its Upstream, Product Solutions and Low Carbon Solutions businesses and their associated service groups. The facility opened in 2014 and accommodates more than 10,000 employees and visitors.

By bringing many global functional groups together, the campus provides employees with the tools and capabilities needed today, and in the future, to achieve business objectives and accelerate the discovery of new resources, technologies and products. It was designed to foster improved collaboration, creativity and innovation and enhance the company’s ability to attract, develop and retain the top talent in the industry.

The campus is located in Spring, Texas, on 385 wooded acres immediately to the west of Interstate Highway 45 (I-45), at the intersection of I-45 and the Hardy Toll Road, approximately 25 miles from the cultural vibrancy of downtown Houston.

The campus was constructed to the highest standards of energy efficiency and environmental stewardship. Its design incorporates extensive research into best practices in building and workplace design through extensive benchmarking of the world’s top academic, research, and corporate facilities.

Learn more about what we do in Houston here.

What role you will play in our team

 

We are looking for an administrative assistant to support our clinic at the Houston corporate campus. We are constantly looking for opportunities to improve processes and provide excellent customer service to the business.

What you will do

 

  • Provide administrative support to our clinicians and occupational health manager
  • Manage patient/clinic flow, schedule patient appointments, answer telephones, tend to the waiting room window
  • Maintain master staff calendar, provider coverage calendar, page log, and on-call messages log
  • Coordinate and schedule meetings (procurement of laptops, projectors/audio, catering/meal tickets, create and distribute agenda/minutes)
  • Organize and arrange special events and celebrations including logistics, catering, and venue selection
  • Pay invoices for the Medicine and Occupational Health (MOH) department
  • Ensure clinic access is controlled to protect confidentiality of medical records through monitoring of keys and security measures
  • Responsible for implementation of standard corporate administrative practices in compliance with controls and regulations
  • Serve as a SharePoint coordinator the clinic
  • Initiate Personnel Change Checklist arrival/departure for clinic employees/contractors
  • Track and report contractor hours
  • Generate and manage IT Services/eMERGE/Special Access/Gate Clearance requests for workgroup
  • Process shipments using UPS CampusShip
  • Order and maintain supplies, business cards, stationary, and envelopes
  • Serve as a Procurement cardholder for the clinic
  • Maintain Records Retention schedule/guidelines for department
  • Scan hard copy medical records into the electronic medical record system 
  • Serve as the flu shot campaign coordinator
  • Call ambulance in emergency situations

About you

 

We are looking for someone who has a strong administrative background and has the following 

 

Skills and Qualifications:

 

  • Experience as an administrative assistant in a fast-paced customer-facing environment
  • Advanced level English capability
  • Ability to effectively work with a team of clinicians
  • Attention to detail, proactivity and teamwork
  • Strong analytical and communication skills

 

Preferred Qualifications 

 

  • Experience working in a clinical environment

Your benefits

 

An ExxonMobil career is one designed to last. Our commitment to you runs deep: our employees grow personally and professionally, with benefits built on our core categories of health, security, finance, and life.

 

We offer you: 

 

  • Pension Plan: Enrollment is automatic and at no cost to you. The basic benefit is a monthly annuity to be paid to you in retirement for the rest of your life
  • Savings Plan: You can contribute between 6% and 20% of your pay and are encouraged to enroll right away. If you contribute at least 6% to your savings plan, the Company will contribute a 7% match
  • Workplace Flexibility: We have several programs such as “Flex your Day”, providing ad-hoc flexibility around when and where you work, as well as longer-term programs such as leaves of absence and part-time work
  • Comprehensive medical, dental, and vision plans
  • Culture of Health: Programs and resources to support your wellbeing
  • Employee Health Advisory Program: Provides confidential professional counseling for you and your family, including tools and resources promoting mental health and resiliency at no additional cost to you
  • Disability Plan: Income replacement for when you cannot work due to illness or injury occurring on or off the job. Enrollment is automatic and at no cost to you

 

More information on our Company’s benefits can be found at www.exxonmobilfamily.com. 

 

Please note benefits may be changed from time to time without notice, subject to applicable law.

Stay connected with us

 

Learn more at our website
Follow us on LinkedIN and Instagram
Like us on Facebook 
Subscribe our channel at YouTube

Employee equal opportunity

 

ExxonMobil is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, national origin, citizenship status, protected veteran status, genetic information, or physical or mental disability.

 

Nothing herein is intended to override the corporate separateness of local entities. Working relationships discussed herein do not necessarily represent a reporting connection, but may reflect a functional guidance, stewardship, or service relationship. 

 

Exxon Mobil Corporation has numerous affiliates, many with names that include ExxonMobil, Exxon, Esso and Mobil. For convenience and simplicity, those terms and terms like corporation, company, our, we and its are sometimes used as abbreviated references to specific affiliates or affiliate groups. Abbreviated references describing global or regional operational organizations and global or regional business lines are also sometimes used for convenience and simplicity. Similarly, ExxonMobil has business relationships with thousands of customers, suppliers, governments, and others. For convenience and simplicity, words like venture, joint venture, partnership, co-venturer, and partner are used to indicate business relationships involving common activities and interests, and those words may not indicate precise legal relationships.

To apply for this job please visit jobs.exxonmobil.com.

Be the first to comment

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.