Assistant Management Coordinator – Oil and Gas

Jmd Services

Job Description – Assistant Management Coordinator
We are currently looking for an Assistant Management Coordinator to the Managing Director. The ideal person for the job will be a proactive problem solver with exceptional communication skills and a meticulous attention to detail. He/she will have previous experience working in an office environment, performing administrative duties and providing support to management. The Executive Assistant serves as the primary point of contact for internal and external stakeholders on all matters pertaining to the Managing Director;
Manage, prepare scheduling and meeting calendar of MD including agendas, mail, email, calls, travel arrangements, client management, compiling documents for meetings;
Manage and ensure proper communication flow between MD Office and the rest of the Organization departments, liasoning, coordinating with Internal and External Executives on various projects and tasks;
Prepare and submit MIS reports to MD on the status of various projects and tasks;
Perform administrative and office support and using various software, including word processing, spreadsheets, databases, and presentation software, maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business;
Helping prepare for meetings and accurately recording minutes of meetings.
Reading and analysing incoming memos, submissions, and distributing them as needed.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by MD;

Skills and Qualifications
Minimum of 5-7 years’ experience in administrative role reporting directly to MD, CEO;
MBA preferable;
Fluent both in Written and Spoken English;
Excellent written and verbal communication skills;
Strong time-management skills and the ability to organize and coordinate multiple projects at once. Should be able to do multi-Tasking;
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems;
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge;
Ability to organize a daily workload by priorities;
Job Location: Faridabad

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