Assistant Project Manager – Aftermarket Recertification Projects (Oil and Gas): Dubai
Dubai, United Arab Emirates Trending
CLOSING DATE 23 SEPTEMBER 2023.
NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description below.
Assistant Project Manager/Coordinator supporting/leading: Generating of Project Budgets; Support PM’s on all project documentation processes; Maintain, validate, and verify Program and Project documentation; Provide feedback to Project Manager on any discrepancies; Participate in program/project meetings; create and distribute meeting minutes; Coordinate, maintain and distribute project schedules, Support PM on all travel arrangements, Assist Department Manager with Budgets and Cost allocation, Perform other duties or special assignments as required.
PRIMARY RESPONSIBILITIES: Provide customers / subcontractors and customer suppliers with a single point-of-contact and assume the role of communications coordinator for assigned major projects, which includes coordinating within the various departments. Assure preparation of customer documents and project drawings are completed as required by the contract. Represent Company at customer / subcontractor coordination status meetings. Monitor all activities to assure costs and gross margins are met. Track and control the major components of project cost. Take responsibility for the overall project schedule. Follow administrative procedures as necessary to assure the success of the project. Negotiate settlement of all claims associated with the project. Monitor all project activities, report progress against plans and take corrective action as required to meet plans. Perform other work-related tasks as assigned. Comply with all NOV Company and HSE policies and procedures.
JOB REQUIREMENTS Responsible for all operational activities of assigned projects. Travel to on-site locations to meet with internal and external customers. Maintain a high degree of situation awareness to track and manage issues. Strive to achieve on time delivery. Follow NOV PM procedures and processes. Create customize reports when required. Create, store, and find documents in RigOffice.
FACILITY/GROUP SPECIFIC RESPONSIBILITIES: Project management and customer focal point for all NOV associated project work scopes: Recertifications, upgrades, reactivations, I&C, OEM repairs, rig/shipyard-based inspections, and other internal projects. Follow standardized processes, policies, and operational procedures from a global operations perspective. Responsible for all project planning activities including scope identification, creation of the Project Execution Plan (PEP) and documentation gathering. Create and document required work scopes of the project such as quotations, proposals, purchase orders and change orders as required through the duration of the project. Issue and track purchase orders for parts and services for internal and 3rd party requirements. Responsible for project execution including scope execution and issuance of project certifications. Collaborate with both regional and local Aftermarket representatives (Service, Spares, Repair, Engineering, Sales, Accounting/Finance, etc.) to maximize support, planning, project execution and customer experience. Build and strengthen relationships with customer, suppliers, and vendors. Responsible for monitoring and controlling projects which includes risk management, change management and progress management, reporting and project close out. Maximize financial results by monitoring / reporting all activities to ensure accurate costing Maintain awareness of critical path activities affecting customer sensitive project deadlines; build contingency plans and implement recovery plans. Responsible for project close out including invoicing, handovers, and after-action reviews. Perform other work as assigned.
Essential: Bachelor’s degree in Engineering or Business Management is preferred, or equivalent combination of education and project management experience. 3 + years within a Project Management assistant/coordination role. Oil and Gas highly preferred. Experience handling customers and internal stakeholders professionally throughout the project lifecycle. Knowledge of oil and gas industry drilling, pressure control and/or lifting and handling equipment. Strong understanding of PMI principals and methodology. Fluent in English – Communicates effectively. Strong verbal and written communication skills.
Desirable: Project Management Professional (PMP) certification preferred. 5+ years within a Project Management role. Fluent in Aftermarket systems, such as, RigOffice, Compass, Tracker, PIMS, and other system Understanding of technical Documentation Packages/Drawings.
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