Assistant Project Manager – Aftermarket Recertification Projects (Oil and Gas): Dubai Dubai, Un[…]

Job Summary

Assistant Project Manager/Coordinator supporting/leading:

• Generating of Project Budgets
• Support PM’s on all project documentation processes
• Maintain, validate, and verify Program and Project documentation
• Provide feedback to Project Manager on any discrepancies
• Participate in program/project meetings; create and distribute meeting minutes
• Coordinate, maintain and distribute project schedules
• Support PM on all travel arrangements
• Assist Department Manager with Budgets and Cost allocation
• Perform other duties or special assignments as required

PRIMARY RESPONSIBILITIES:

• Provide customers / subcontractors and customer suppliers with a single point-of-contact and assume the role of communications coordinator for assigned major projects, which includes coordinating within the various departments
• Assure preparation of customer documents and project drawings are completed as required by the contract
• Represent Company at customer / subcontractor coordination status meetings
• Monitor all activities to assure costs and gross margins are met
• Track and control the major components of project cost
• Take responsibility for the overall project schedule
• Follow administrative procedures as necessary to assure the success of the project
• Negotiate settlement of all claims associated with the project
• Monitor all project activities, report progress against plans and take corrective action as required to meet plans
• Perform other work-related tasks as assigned
• Comply with all NOV Company and HSE policies and procedures

JOB REQUIREMENTS

• Responsible for all operational activities of assigned projects
• Travel to on-site locations to meet with internal and external customers
• Maintain a high degree of situation awareness to track and manage issues
• Strive to achieve on time delivery
• Follow NOV PM procedures and processes
• Create customize reports when required
• Create, store, and find documents in RigOffice

FACILITY/GROUP SPECIFIC RESPONSIBILITIES:

• Project management and customer focal point for all NOV associated project work scopes: Recertifications, upgrades, reactivations, I&C, OEM repairs, rig/shipyard-based inspections, and other internal projects
• Follow standardized processes, policies, and operational procedures from a global operations perspective
• Responsible for all project planning activities including scope identification, creation of the Project Execution Plan (PEP) and documentation gathering
• Create and document required work scopes of the project such as quotations, proposals, purchase orders and change orders as required through the duration of the project
• Issue and track purchase orders for parts and services for internal and 3rd party requirements
• Responsible for project execution including scope execution and issuance of project certifications
• Collaborate with both regional and local Aftermarket representatives (Service, Spares, Repair, Engineering, Sales, Accounting/Finance, etc.) to maximize support, planning, project execution and customer experience
• Build and strengthen relationships with customer, suppliers, and vendors
• Responsible for monitoring and controlling projects which includes risk management, change management and progress management, reporting and project close out
• Maximize financial results by monitoring/reporting all activities to ensure accurate costing
• Maintain awareness of critical path activities affecting customer sensitive project deadlines; build contingency plans and implement recovery plans
• Responsible for project close out including invoicing, handovers, and after-action reviews
• Perform other work as assigned

EXPERIENCE/EDUCATION/SKILL-SET REQUIRED:

• Essential:
• Bachelor’s degree in Engineering or Business Management is preferred, or equivalent combination of education and project management experience
• 3+ years within a Project Management assistant/coordination role
• Oil and Gas highly preferred
• Experience handling customers and internal stakeholders professionally throughout the project lifecycle
• Knowledge of oil and gas industry drilling, pressure control and/or lifting and handling equipment
• Strong understanding of PMI principals and methodology
• Fluent in English – Communicates effectively
• Strong verbal and written communication skills
• Desirable:
• Project Management Professional (PMP) certification preferred
• 5+ years within a Project Management role
• Fluent in Aftermarket systems, such as, RigOffice, Compass, Tracker, PIMS, and other system
• Understanding of technical Documentation Packages/Drawings

CLOSING DATE 23 SEPTEMBER 2023. NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description above.