Assistant Project Manager – Aftermarket Recertification Projects (Oil and Gas): Dubai Dubai, Un[…]

National Oilwell Varco

Job Summary

Assistant Project Manager/Coordinator supporting/leading:

  • Generating of Project Budgets
  • Support PM’s on all project documentation processes
  • Maintain, validate, and verify Program and Project documentation
  • Provide feedback to Project Manager on any discrepancies
  • Participate in program/project meetings; create and distribute meeting minutes
  • Coordinate, maintain and distribute project schedules
  • Support PM on all travel arrangements
  • Assist Department Manager with Budgets and Cost allocation
  • Perform other duties or special assignments as required


  • Provide customers / subcontractors and customer suppliers with a single point-of-contact and assume the role of communications coordinator for assigned major projects, which includes coordinating within the various departments
  • Assure preparation of customer documents and project drawings are completed as required by the contract
  • Represent Company at customer / subcontractor coordination status meetings
  • Monitor all activities to assure costs and gross margins are met
  • Track and control the major components of project cost
  • Take responsibility for the overall project schedule
  • Follow administrative procedures as necessary to assure the success of the project
  • Negotiate settlement of all claims associated with the project
  • Monitor all project activities, report progress against plans and take corrective action as required to meet plans
  • Perform other work-related tasks as assigned
  • Comply with all NOV Company and HSE policies and procedures


  • Responsible for all operational activities of assigned projects
  • Travel to on-site locations to meet with internal and external customers
  • Maintain a high degree of situation awareness to track and manage issues
  • Strive to achieve on time delivery
  • Follow NOV PM procedures and processes
  • Create customize reports when required
  • Create, store, and find documents in RigOffice


  • Project management and customer focal point for all NOV associated project work scopes: Recertifications, upgrades, reactivations, I&C, OEM repairs, rig/shipyard-based inspections, and other internal projects
  • Follow standardized processes, policies, and operational procedures from a global operations perspective
  • Responsible for all project planning activities including scope identification, creation of the Project Execution Plan (PEP) and documentation gathering
  • Create and document required work scopes of the project such as quotations, proposals, purchase orders and change orders as required through the duration of the project
  • Issue and track purchase orders for parts and services for internal and 3rd party requirements
  • Responsible for project execution including scope execution and issuance of project certifications
  • Collaborate with both regional and local Aftermarket representatives (Service, Spares, Repair, Engineering, Sales, Accounting/Finance, etc.) to maximize support, planning, project execution and customer experience
  • Build and strengthen relationships with customer, suppliers, and vendors
  • Responsible for monitoring and controlling projects which includes risk management, change management and progress management, reporting and project close out
  • Maximize financial results by monitoring/reporting all activities to ensure accurate costing
  • Maintain awareness of critical path activities affecting customer sensitive project deadlines; build contingency plans and implement recovery plans
  • Responsible for project close out including invoicing, handovers, and after-action reviews
  • Perform other work as assigned


  • Essential:
    • Bachelor’s degree in Engineering or Business Management is preferred, or equivalent combination of education and project management experience
    • 3+ years within a Project Management assistant/coordination role
    • Oil and Gas highly preferred
    • Experience handling customers and internal stakeholders professionally throughout the project lifecycle
    • Knowledge of oil and gas industry drilling, pressure control and/or lifting and handling equipment
    • Strong understanding of PMI principals and methodology
    • Fluent in English – Communicates effectively
    • Strong verbal and written communication skills
  • Desirable:
    • Project Management Professional (PMP) certification preferred
    • 5+ years within a Project Management role
    • Fluent in Aftermarket systems, such as, RigOffice, Compass, Tracker, PIMS, and other system
    • Understanding of technical Documentation Packages/Drawings

CLOSING DATE 23 SEPTEMBER 2023. NOTE: Please ONLY apply if you have sufficient experience and skills required as per job description above.

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