Bids & Tenders Manager

Spencer Ogden

We have an exciting, newly created opportunity for an experienced Bid’s professional who’d like to progress their career in a fast-paced, progressive, and rewarding renewable energy and infrastructure industry.

Reporting to the Group Head of Marketing, the role of Bids & Tenders Manager encompasses responsibility for Spencer Ogden’s Bids processes, globally.

Who are we?

Spencer Ogden is an award-winning global energy and infrastructure sales company, specialising in people. Our diverse and award-winning company culture ensures that everyone experiences a fast-paced, professional, and collaborative working environment. Established in 2010, 15 offices worldwide, 450+ employees, and backed by a private equity firm.

Technical Responsibilities

  • Coordinate, prepare and compile bid submission documents in relation to tendering/bidding activities, tender questionnaires and pre-qualifications
  • Review incoming bid opportunities and evaluate the suitability of the opportunity for the business
  • Vet incoming bids and tenders and note down tender due date, project start and end date, tender submission instructions/requirement, and mode of submission
  • Collate tender information and references from various sources such as online search engines, industry and market intelligence data, etc., which are needed for submission
  • Monitor and ensure that tender submission due dates are strictly adhered to, including the checking, binding, packing, and preparation of outgoing submissions
  • Ensure that tender submissions are professionally produced, standardised, and in line with customer requirements


  • Assist sales teams in cultivating good relationship with existing and potential associates/customers
  • Build strong relationships with senior business leaders to ensure that they understand and trust the bid process
  • Coordination of remote teams globally – each bid has director, manager and consultant involvement – in addition to the legal and finance teams to ensure compliance
  • Guiding less experienced consultants through the bid process while ensuring relevant sign offs are obtained at relevant stage gates throughout the process
  • Working closely with compliance on legal reviews of all bids to ensure responses are submitted in line with company contractual policy
  • Reporting to the Global Head of Marketing and by extension our Board,on a regular basis on current activity and win rates
  • Tracking all bids globally and monitoring spend post award
  • Management of company profiles on supplier management portals such as ISNetworld, Achilles FPAL and UVDB
  • Coordinate customer’s bid requirements within the various departments such as Sales, Finance, CCS, Legal, HSE, etc., collate and compile all queries and requests for additional information for communication to customers
  • Establishment of a formal bid process which has been implemented globally


  • Liaise and provide a conduit between the wider Marketing team, Sales and our target client population to ensure that our Value Proposition remains clear, consistent and focussed
  • Collaborate with internal content writers and designer on ways to improve the professionalism and visual appeal of our bid templates

What You’ll Bring to SO

  • Preferably, experience as a Bid Manager within the recruitment or sales sector
  • Global experience within Bids
  • Previous management as this you will eventually manage
  • Strong organisational skills
  • Commercial acumen
  • Approachable and confident – no ego’s!

Some of the Perks

  • A competitive base salary + 10% bonus
  • Annual leave + the week of Christmas paid off + 5 paid sick/mental health days + birthdays off + 4 volunteer days of choice
  • Additional day off for every year of service up to 5 years
  • Dress for your day – casual or smart… you decide for your day ahead
  • Flexible working hours, and a hybrid working model
  • Discounted gym membership at FitnessFirst and ClassPass
  • Corporate discount scheme with Perkbox
  • Cycle to work scheme
  • ‘EAP (Employee Assistant Programme)’ – We care about your wellness!
  • Company pension contribution, and life/critical illness cover

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