Commercial Assistant

Petrofac

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world’s leading energy companies.

 

We design, build, manage and maintain infrastructure for our clients. We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability. We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.

 

The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources. We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.  

 

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

 

Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?

 

JOB TITLE: COMMERCIAL ASSISTANT

 

KEY RESPONSIBILITIES:

  • Organize compliance due diligence and related database management.
  • Support vendor / subcontracts system administration (e.g. bidders PQ, RFQ issuance, response follow up, etc).
  • Support Subcontracts team in completing the PO placement / System entries.
  • Custodian of important original files (signed contract / subcontract agreements).
  • Filing and archiving of important correspondence and files.
  • Coordinate interview between candidates and management; liaise with HR on matters related to employee recruitment.
  • Assist Contract / Subcontract Petrofac’s employees during the period of site mobilization and demobilization.
  • Booking of tickets, hotel reservation, transportation etc. to team members when requested to travel.
  • Maintain database of important correspondence between Petrofac and Client / Subcontractors according to set procedures.
  • Assist Contract team members with matters related to contract / subcontract information or references.
  • Assist team during internal and external audits.
  • Manage Vacation trackers, corporate responses, training scheduling for Commercial team.

 

ESSENTIAL QUALIFICATIONS AND SKILLS:

  • Quality conscious.
  • Cost conscious.
  • Communication skills.
  • Team skills.
  • Proactive Approach.
  • Ability to work under pressure.
  • Computer skills.
  • Good command of the English language.
  • A graduate university degree.
  • Minimum 5-7 years of work experience as office assistant, or in office administration.

Additional Information

To apply for this job please visit petrofac.referrals.selectminds.com.