Commercial Coordinator

• Reporting To: Strategy and Commercial Officer
• Supports the strategic and commercial operations of the organization by managing end-to-end commercial processes, contract administration, business documentation, pricing strategies, and
stakeholder engagement.

• Key liaison between project teams, procurement, and executive
leadership to ensure alignment of commercial activities with overall business objectives.
• Coordinate the preparation, review, and submission of all commercial documents, including pricing schedules, variations, and change orders.
• Track and manage service orders (SOs) and ensure timely processing of commercial approvals in collaboration with project and procurement teams.
• Maintain commercial registers including SO status, billing forecasts, and commercial performance logs.
• Support the commercial administration of Master Service Agreements (MSA), Field Management Agreements (FMA), and third-party service contracts.
• Liaise with legal, procurement, and project teams to ensure accurate interpretation and execution of commercial clauses.
• Monitor contract expiry, performance milestones, and ensure compliance with contractual terms.
• Coordinate and compile comprehensive Tender Board packages for internal management review and endorsement.
• Prepare AFE documents including scope narratives, justification memos, pricing breakdowns, and budget alignment.
• Ensure timely submission of approved packages to NEPL for funding, contracting, or execution approvals.
• Track status of submitted packages and manage follow-ups to ensure timely decisions.
• Assist in the preparation of business cases, pricing justifications, and internal approval memos.
• Support reviews of service delivery costs, market benchmarks, and commercial health checks.
• Maintain commercial templates, dashboards, playbooks, and rate databases.
• Organize and document internal commercial meetings, alignment sessions, and strategy reviews.
• Interface with NEPL, contractors, and internal stakeholders to ensure clarity on commercial deliverables and approval expectations.
• Coordinate submission of required documentation for JV, lender, or regulatory compliance tied to commercial execution.
• Support contract closeout activities including reconciliations and handover summaries.

• Bachelor’s degree in Business Administration, Engineering, or a related field.
• 5–10 years’ experience in commercial coordination, project support, or business administration roles within oil & gas, EPC, or energy service sectors.
• Strong working knowledge of MSA, FMA, EPC contracts, and approval processes for JV-led operations.
• Prior experience preparing Tender Board and AFE documentation is highly desirable.
• Proficiency in Microsoft Excel (formulas, trackers), PowerPoint, and Word. Familiarity with SAP, Oracle, or ERP platforms is a plus.
• Excellent organizational and documentation skills.
• Ability to synthesize commercial data and prepare decision-ready packages.
• Detail-oriented with strong follow-through and prioritization skills.
• Excellent verbal and written communication, especially for formal submissions.
• Ability to collaborate cross-functionally across technical, commercial, and leadership teams.
• Proactive, resourceful, and dependable in high-paced environments.