Contracts and Procurement Officer

 Focal Point for the provision of C&P Services for the Company’s Non-Technical Business Units viz: Human Resources, Administration, Information Technology, Finance, Community and Security.
 Work with designated Business Units on the identification of all material and service requirements on an annual, quarterly and monthly basis to facilitate efficient procurement and contracting planning, strategy definition and implementation.
 Review all PRs from designated Business Units, ensure specifications and scope of work are adequately defined and unambiguous, seek clarification on technical requirements if required prior to processing the PR.
 Action PR’s from designated Business Units, processing PRs in line with Client C&P Policies and Procedures.
 Identify suitable vendors from the Client Vendor database and any other reputable source(s) and confirm suitability of such vendors as might be expedient.
 Where estimated contract value falls within the Group Bid Committee (GBC) range, prepare all required GBC applications viz (Contracting Strategy through to Contract Award Phase) and facilitate the processing and
formal endorsement of such requests through the GBC Secretary
 If value is below GBC limit, prepare RFQ/ITT and procure all required endorsements prior to RFQ issuance.
 Attend to all bid clarification requests and facilitate all technical site visits, ensuring effective communication and feedback through various channels, in conjunction with the Contract Sponsor/Holder.
 Receive quotes according to appropriate procedures commensurate with financial level and facilitate required techno-commercial evaluations and prepare all award recommendations for review and approval.
 Present all proposals to the GBC, in conjunction with the Contract Sponsor/Holder and effect required updates, timeously, after each meeting as might be expedient.
 Negotiate rates with bidders ensuring value for money as might be necessary.
 Prepare and process Contracts/PO/Call Off’s in line with standard templates and obtain required approvals and signatures prior to formal issuance to awardees.
 Manage all contract deviations and exceptions, in conjunction with the Contract Holder and in collaboration with the Legal and Finance Departments as required.
 Hold contract hand-over meetings and ensure that the Contract Holder has all necessary knowledge and documentation required to take ownership of the contract.
 Facilitate contract kick-off meetings to ensure seamless commencement of service.
 Assist Contract Holder manage the interfaces between contractor and company.
 Monitor all applicable systems and report databases for late or undelivered material orders and follow up with contractors to ensure timely delivery.
 Provide required C&P clarifications to Contract Holder and Contractor throughout the work execution phase.
 Raise required variation orders in line with Company’s procedure if necessary and ensure all required endorsements and approvals are obtained prior to issuance of requisite Addendum/Addenda.
 Review with Contract Holder all claims from contractors and ensure that spurious claims are dealt with timeously to avoid further escalation and also facilitate the review and closure of valid claims.
 Facilitate the entry of all information re PR, contracts and procurement data on applicable databases and file in shared folders for easy access and retrieval.
 Ensure the storage of all C&P documents and maintain auditable records of requisition, bid documents and contracts in SharePoint

 Prepare and submit all required reports to provide management with required information.
 Initiate and facilitate Monthly Business Unit Meetings with all User Business Units and issue required minutes within established timelines.
 Participate in all activities relating to cost optimization and ensure the continuous capture of all savings by the Contract Holder.
 Conduct periodic market survey on materials/services relating to designated Business Units and build a mini database for use in negotiations and bid analysis.
 Facilitate quarterly / bi-annual, /or annual Vendor Relationship Management (VRM) meetings to ensure fulfilment of the Key Performance Indicators (KPIs) in conjunction with the Contract Holder.
 Conduct periodic contractor performance evaluation to facilitate the filtering of non-performing vendors from Company’s Vendor Data base.
 Support activities relating to contractor registration on the Amni Vendors portal.
 Other duties as assigned by C&P Management.

 BA/BS degree or HND in an Engineering discipline, Business or Accounting and/or Supply Chain.
 Master’s degree desirable but not mandatory

 5 – 8 years cognate experience in C&P role with a minimum of 3 years within the Oil and Gas Industry.
 Relative understanding of upstream oil and gas industry including offshore operations.
 Ability to understand technical details of procurement processes in the oil and gas industry.
 Proficient in the application of procurement terms relating to Purchase Orders and Contracts.
 Excellent numerical skills.
 Strong written and verbal communication skills.
 High level of integrity
 Must be a team player.
 Accuracy and attention to detail
 Ability to work under pressure and deliver on stretch targets.
 Advanced proficiency in MS Word, Excel and Power point
 Proficiency in the use of C&P related Business Applications (e.g. SAGE Procurement, Maximo, Sun Business,
SAP etc.) at an advanced level is an added advantage.