Controller, Accounts Payable Section


Job Purpose

Supervise the verification, processing and control of payments for the company Group, including the allocation of expenditures to responsibility centres, attending to financial aspects related to third parties and leading the preparation of related documentation and reports.

Job Specific Accountabilities (Part 1)

•    Supervise the activities of assigned personnel in the Accounts Payables Section and perform supervisory functions as established by management.
•    Recommend modifications and improvements related to accounting systems, policies and procedures.
•    Ensure correct budget and bank guarantee is provided from end users, making Accounts Payables the custodian between Treasury and end user.
•    Supervise the maintenance of all accounting and financial records relating to company Accounts Payables, including the proper safekeeping of various bank guarantees, cash calls and operating agreements, leases, etc.
•    Oversee the verification of invoices of the consultants, contractors, suppliers in accordance with the contracts, LPOs and work orders prior to processing of payment.
•    Review the reimbursement of imprest funds, and ensure that the necessary payment documents to be forwarded to Treasury for signature are in conformity with established policies and procedures.
•    Ensure all invoices, journal vouchers and payment requests are checked, endorsed, probably coded, and correctly allocated to various responsibility centres.
•    Liaise with internal and external auditors pertaining to the audit, relating to the audit costs and records for the Accounts Payables Section.
•    Ensures the resolving of failed payments.
•    Verify Host to Host payments, before submission to the Treasury Department.
•    Review the monthly company Accounts Payables KPIs.
•    Ensure accurate self-billing automation processes.
•    Ensure the process accuracy of monthly pension contribution payments to Abu Dhabi Retirement Pensions & Benefits Fund, and General Pension & Social Security Authority.
•    Endorse customer set up forms.
•    Formalises action plans in order to address the improvements recommended by internal & external auditors.
•    Endorses the balance confirmation.
•    Advise on financial clauses of contracts, agreements, variations, claims, etc. to safeguard company’s financial interests.
•    Perform other similar or related duties as assigned by the Manager Accounts Payable Department.

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

•    Plan and supervise the activities of the personnel and resources of the Section to achieve the Department objectives in an efficient and cost-conscious manner while ensuring implementation of approved operational plans for the Section in line with Department objectives.
•    Develop the knowledge, competencies and innovative spirit in the Section and support the establishment of Personal Development Plans (PDP’s), Succession Planning and Talent pipeline within the Section in coordination with the Human Capability Group to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.
Budgets and Operational Plans
•    Compile and provide input for preparation of the Department budgets and regularly monitor expenditure against approved the Section budget levels.
•    Investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.
Policies, Systems, Processes & Procedures
•    Lead the implementation of approved Section policies, processes, systems, standards, procedures and internal controls in order to support execution of the Department work programs in line with Company and International standards.
Performance Management 
•    Implement the Company Performance Management System for individuals within the Section in accordance with Company approved guidelines and continuously monitor the achievement of the Section KPIs related to the approved Annual Performance Management Contract and the Balanced Score Card.
Organisation Structure and Development
•    Review, develop and recommend the appropriate organisation structure for the Section that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.
Innovation and Continuous Improvement
•    Encourage innovation, enhance employee motivation and support initiatives for implementation of Change Management to continuously improve operations and services.
•    Propose improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Section.
Health, Safety, Environment (HSE) and Sustainability
•    Support the institution of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Section in line with international standards, best practices and company Code of Practices.
•    Ensure adequate HSE training and induction for all Section employees to meet HSE standards.
Management Information Systems (MIS) and Reports
•    Prepare all Section MIS and progress reports to provide accurate and timely reports and necessary information to Company Management to effectively manage the business.

Generic Accountabilities (continue)

Internal Communications & Working Relationships

•    Manager, Accounts Payable Department
•    Group Treasury Division, regarding payments and related documentation

External Communications & Working Relationships

Internal and external Auditors, relating to the audit costs and records for the Accounts Payables Section

Minimum Qualification

Bachelor’s Degree in Accounting or Finance.

Minimum Experience, Knowledge & Skills

12 years of professional experience in Accounting or Finance

Professional Certifications

Professional Accounting qualification preferred. 

Work Condition, Physical effort & Work Environment

Physical Effort
Work Environment
Normal office environment.

Additional Details

Job Family / Sub Family: Finance / Financial Accounts

Job Dimension

Revenues/ Budget: As per approved financial budget
Direct Reports:    6
Indirect Reports: As per organization chart

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