Decentralized Purchasing Personnel (DPP)

ACTIVITIES
 Be in constant alignment with HSE Company rules, Procedures, Instructions, and applicable legislation.
 Ensure compliance of the purchasing process with all internal Company’s rules (including OPS/CA guide to conduct) and all applicable laws and regulation (JV/PSC rules, Country laws…)
 Ensure the good administration and filing of all the purchasing documents and ensure that all approvals, justifications, circulation forms etc., are filed in line with the applicable procedures Activities:
 Decentralized purchasing: Carry out all Service procurement transactions that are below 50KUSD.
 All call-off POs for all Contracts entered by Company C & P Contract Engineers. Responsible for creation, processing, and follow-up of all Call-off Purchase Orders for all Contracts. Workflow processing – PO Issuance to vendors.
 Create and follow up PRs from documented requests through approvals to issuance. All PR creation (materials and services) from request documentation receipt, clarifications in line with C & P rules, entry into SAP, and follow-up approvals/internal validation, up to issuance. Also Include provision of initial estimates with users for the internal release process and for cost control purposes.
 Create and process all Job Progress Certification (JPC), documentation vetting, and issuance to Vendors, up to invoicing to Finance.
 Preliminary invoice processing for all MM Contracts and payment default monitoring.
 Interface with Stock Controllers, Contract Engineers, Buyers, Technical Users, Cost Control, Finance, and UNISUP for C & P activities
 Entity operational interface with Vendors for C & P activities – Vendor follow-up/expedition activities.
 Entity C & P Helpdesk: Link/First level Company C & P interface with Technical Entities
 Monitor and ensure guidance of User operational activities with respect to C & P to be in compliance with Company rules. PO, SES, PR amendments.
 SAP entries, Reports and maintenance.
 Pay attention to COMPANY’S General Conditions as well as Total Group Business rules and ethics that must be current and terms of purchase to ensure the Company is not exposed to legal liabilities.
 MUST maintain adequate Follow-up with Duets in the User Departments served, take leading role in supply chain performance monitoring process
 Ensure the use of e- sourcing and other C & P tools.
 Collaborates with assigned entity actors on behalf of P2P to ensure prompt resolution of vendor payments.
 Meetings: Planning, Organization, Issue reports/minutes, action point implementation and follow up Participants: Vendors, Users, Cost Controllers, Finance, C & P, DPP
 Issue weekly, monthly, and any other activity reports as may be determined periodically.

QUALIFICATIONS / EXPERIENCE REQUIRED
 Any degree or HND (Engineering, Management, Purchasing and Supply or social sciences preferred).
 Membership of relevant professional bodies in the Supply Chain and in Operational functions will be an added advantage.
 Any knowledge of software or tools (SAP) will be an advantage.
 Must also be very analytical with ability to propose innovative and workable alternatives or solutions.
 Very fluent in spoken and written English.