Department Secretary – 12 Months


At TechnipFMC we empower, train and equip our employees with the tools to solve challenges and express their creativity. We are looking for a Department Secretary who can join our diverse team in Aberdeen, UK.

Company Summary
TechnipFMC is a global oil and gas leader, specialized in subsea and surface technologies. Our mission: to enhance the performance of world’s energy industry. How we do it: by constantly challenging conventions and investing in our 23 000+ employees, across 48 countries. At TechnipFMC, we aim to offer an inspiring working experience: tackling some of the most complex technical and engineering challenges in the world in collaboration with a truly global team. 
Job Title

Department Secretary

Job Description
  • Coordinate and assist with completion of visa applications
  • Arrange booking for medicals and if required keep track of offshore survivals courses when completed
  • Raise requisitions, purchase orders and receipting
  • Assist setting up new start and arrange familiarisation required in OneFleet and keep track until completion
  • Generate word documents, spreadsheets, presentations and other media to support department activities
  • Manage Quality and HSE Gdrive access and applications
  • Process vessel charitable donations
  • Produce monthly charitable donation Key Performance Indicators (KPIs)
  • Produce monthly environmental KPIs data into Synergi
  • Assist in the facilitation of QHSE departmental audits (internal / external)
  • Manage and update the QHSE POP pages
  • Book offline travel for all OneFleet ROW onshore personnel
  • Liaise with Vessel Master for updates onto Marine Assurance Matrix
  • Responsible for ensuring that assurance systems are maintained and up to date
  • Manage and control audits
  • Update Marine Assurance Matrix on the portal and ensure all links works and are up to date
  • Processing RADR forms – completing billing spreadsheet, assigning referencing
  • Contact vessel owners to request documentation for Marine Assurance assessment
  • Responsible for identifying and implementing improvements to the assurance scheme
  • Develop and distribute monthly vessel assurance stats pack
You are meant for this job if
  • A recognised secretarial qualification
Your future at TechnipFMC
  • Opportunities to work on exciting projects
  • A chance to work within a diverse and international team
  • Opportunities to develop your skills, knowledge and experience
  • An attractive benefits package, including life insurance and private healthcare
  • Access to our on-site gym and staff restaurant
  • Flexible ways of working
  • Challenging work
  • Strong team spirit
  • A positive working environment
  • Opportunities to join Employee Network Resource Groups (ENRGs) in support of Inclusion & Diversity, Wellbeing and the Environment.
  • Opportunities to contribute to our Environmental, Social Governance (ESG) efforts. More here
Learn more about TechnipFMC

Learn more about us and find other open positions at our Career Page.

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“As an equal opportunity employer TechnipFMC considers only qualified applicants without regard to color, age, race, ethnicity, sexual orientation, gender expression, disability, national origin, veteran or marital status.”


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