Vacancy Overview

Document Controller – San Diego, CA

Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients.  With over 800 employees and 6,000 contractors operating in over 50 countries, our geographical reach and pool of talent available is unmatched in the industry and the level of experience, exposure and expertise that the organization has is unparalleled.

Our client is seeking a Document Controller to work within their facilities located in San Diego, CA, for a 6-month assignment.

The Document Controller Supports reviewing information fidelity by assisting in the enforcement of controlled processes and practices for the creation, capture, review, revision, issuance, distribution, retention and ready access to project information, documents, data and the related systems. Document Controllers support the key interface with project contractors and processes, help in validations, and track contractor transmittal packages and deliverables. Support efforts to configure, review document, review workflows, troubleshoot user issues related to document control processes and project electronic document management systems (EDMS) and other technical solutions and tools.

Job Responsibilities:

• Provide support in validating, capturing, and tracking all transmittals, deliverables and other project records, information and data and supports in accepting them to the project EDMS.
• Assist in configuring and track project document reviews and provides support to assigned reviewers as needed.
• With guidance, provide end users support and assistance with researching or retrieving documents, basic use of project repositories and troubleshoots systems disruptions.
• Support the coordination of new user onboarding, account creation and access/permission approvals.
• Work very closely with Project Management and the Information Management Manager to coordinate with contractor counterpart and internal document control team to manage deliverables.
• Provide support in configuring and deploying workflow templates and distribution groups as needed.
• Ensure documents and deliverables conform to project contract requirements, project procedures and company policy.
• Coordinate with IT and contractors to verify and restore API and integration functionality during disruption events as needed.
• Support the review and validation of project KPI dashboards data and facilitate reconciling any discrepancies.
• Performs other duties as assigned (no more than 5% of duties).

Required Skills:

• Proficiency working with Microsoft Office suite applications, Sharepoint Online and O365.
• Proficiency working with .pdf, AutoCAD, .csv file formats, electronic document management systems, data entry or other computer input preferred, quality management systems and processes.
• Knowledge and understanding of business technology, technology platforms and integrations.
• Knowledge and proven application of Document Control principles and practices.
• Excellent interpersonal, verbal, and written skills.
• Knowledge and understanding of business process and Project Information Lifecycle.
• Strong communication skills.
• Strong initiative with the ability to work independently as well as with a diverse, complex and broad project team.

Education/Experience:

• HS Diploma or GED required. Bachelor’s degree in Business, Information Management, Information Technology or Applied Sciences preferred.
• 3+ years of Engineering Project Document Control and administration of EDMS systems required.
• 3+ years of Project Document Control experience in the LNG, Oil & Gas, Energy Sector preferred.
• Certified Document Controller (Consepsys) required.
• Aconex Accredited Associate required.
• Business Process Management Specialist (AIIM) preferred.
• Modern Records Management Specialist (AIIM) preferred.