Group Head – Procurement

Job Summary

The Group Head – Procurement is responsible for overseeing and managing all procurement activities across the organization, ensuring compliance with Company rules, oil & gas industry regulations (JOA, PSC/PSA), and delivering efficient, cost-effective purchasing. The role involves leading procurement teams, driving strategic savings, and ensuring proper execution of procurement processes from requisition to payment across all business units.

1. Compliance & Governance

• Ensure compliance of the purchasing process with all internal Company rules (including Code of Conduct) and all applicable laws and regulations (JOA, PSC/PSA, and local laws).
• Ensure the application of Company General Terms and Conditions for the purchase of equipment and services, preventing exposure to legal liabilities.
• Ensure proper administration, documentation, and filing of all procurement documents (approvals, justifications, circulation forms, etc.) in line with Company procedures.
• Ensure all procurement activities meet audit requirements to minimize partner claims, audit queries, or legal actions.

1. Strategic Procurement & Leadership

• Implement Company procurement strategies and directives across all teams and ensure full compliance.
• Provide leadership, direction, and oversight to procurement teams across multiple units/locations.
• Drive strategic procurement initiatives and ensure alignment with overall business objectives.
• Identify opportunities for improvement and implement initiatives to enhance procurement efficiency and value delivery.
• Drive and ensure measurable savings across all procurement activities within the Group.

1. Procurement Operations Management

• Oversee all procurement activities, including Purchase Requisition (PR) assignment, sourcing, and execution.
• Review and analyze all PRs to ensure adequate material specifications, budget approvals, and correct cost center allocation.
• Oversee the creation, review, and validation of Purchase Orders (POs), ensuring compliance with Company procedures before final approval.
• Ensure proper follow-up of all Purchase Orders from issuance through expediting, delivery, and final payment.

1. Vendor & Contract Management

• Lead and drive complex and high-value negotiations with vendors and contractors, including commercial terms, pricing, contract awards, performance, and amendments.
• Oversee vendor selection processes, including RFQs, e-RFQs, and tenders, ensuring transparency and competitiveness.
• Ensure all contractual documents and official correspondence are validated at the appropriate level before issuance.
• Develop, implement, and manage frame/outline agreements to improve procurement efficiency and cost savings.
• Monitor supplier performance and lead vendor performance evaluation processes.

1. Stakeholder & Interface Management

• Maintain close coordination with user departments and ensure timely resolution of procurement-related issues.
• Collaborate with Finance (P2P) to resolve vendor payment issues and anomalies.
• Ensure alignment and synergy with Contracts & Procurement Management and overall business objectives.

1. Risk Management & Quality Assurance

• Ensure QA/QC requirements (e.g., Mill Certificates, Test Certificates, MSDS, and other compliance documents) are clearly stated in Purchase Orders and properly verified.
• Mitigate risks associated with procurement activities, supplier performance, and contract execution.

1. Systems, Reporting & Process Optimization

• Ensure proper input and management of procurement data in ERP systems (e.g., SAP).
• Enforce the use of e-sourcing tools across procurement teams.
• Provide regular (weekly/monthly) reports on procurement activities, performance, and savings to Management.

1. Additional Responsibilities

• Perform any other duties as assigned by Management.

Qualifications & Requirements

• Bachelor’s degree in Engineering, Supply Chain Management, Business Administration, or related field.
• Minimum of 10–15 years’ experience in procurement, preferably within the oil & gas industry.
• At least 5 years in a leadership role.
• Strong knowledge of procurement processes, vendor management, and contract negotiation.
• Good understanding of oil & gas regulatory frameworks (JOA, PSC/PSA).
• Experience with ERP systems (e.g., SAP) and e-sourcing tools.
• Professional certification (e.g., CIPS) is an added advantage.

Key Competencies

• Strategic Leadership and Team Management
• Advanced Negotiation and Commercial Management
• Cost Control and Savings Optimization
• Risk and Compliance Management
• Strong Analytical and Decision-Making Skills

Communication and Stakeholder Management