Manager, Barge Fleet

ADNOC



JOB PURPOSE:

Responsible for the performance of mobile offshore units and department growth in terms of revenue and capability. This includes supervision of onshore and offshore staff on the implementation to marine management system, company JUIMS, ensuring a good safety culture is maintained both in the office and on board the units.

KEY ACCOUNTABILITIES:

Responsibility to ensure continuous reliability and on hire of mobile offshore units. This includes statutory and ISM compliance, as well as safe and efficient operations
Responsible to authorize any planned changes to operational aspect of the mobile offshore unit, whether mandated by company L&S or Client (OPCOs)
Support the Offshore Mobile Solution department generate/sustain revenues from barges fleet section, with ensuring technical & operational availability of units.
Ensure cost conscious driven approach that helps complement profit uplift for the business segment/unit and company.
Responsible to ensure effective manning levels are prevalent to run the operations as per client expectations.
Support the department Vice President, in creating long term manpower plans and sourcing strategies relevant to barges fleet department
Provide advisory and barges operation acumen to company’s commercial and procurement teams, to ensure any commercial/procurement activity is taking into account pragmatic parameters.
Responsible to ensure implementation of safe work practice and to set an example to subordinates
Ensure full compliance with terms laid down in the maritime acts, regulations, conventions, codes, class requirements and any other legislation which impacts on safety in the work place
Ensure Familiarization and compliance to Client specific safety requirements
Encourage all staff to place an emphasis on safety, health, environmental protection and quality
Lead and support HSE Support department for the maintenance of procedures for the ongoing identification of hazards, the assessment of risk and implementation of necessary control measures with firm aim of preventing ill health and eliminating injuries and be prepared for any operational emergency that may arise.
Ensure the practice of regular safety and emergency exercises, both onshore and offshore inclusive of development of a HSE culture awareness and accountability.

Operational Plans

Develop consistent and realistic long and short term operational plans for the Department in line with the Division objectives and manage the implementation of the approved long and short term plans and ensure they are effectively converted into its performance objectives to realise the Division Objectives and established service levels.

Budgets and Operational Plans

Develop and manage the Department annual budget in line with the Division’s business objectives and operational plans ensuring that adequate funding provision is made for all Department activities.
Monitor expenditure against approved Department budget on a regular basis; investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.

Policies, Systems, Processes & Procedures

Develop and implement appropriate Department policies, processes, systems, standards, procedures and internal controls, Company guidelines in order to support execution of the Division’s work programs in line with Company and International standards.
Comply with company Jack up Unit Integrity Management System, for barges operating in company OFFSHORE waters/jurisdiction.

Performance Management

Contribute to the development of the Division’s KPI’s and ensure proper cascade of the Performance objectives within the Department and establish monitoring mechanisms to ensure delivery of these objectives and promote a performance driven culture.
Manage the implementation of the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines.

People Development

Develop knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDP’s), Succession Planning and Talent pipeline within the Department in coordination with the Human Capital to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.

Organisation Structure and Development

Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.

Risk Management

Contribute and support establishment of a Corporate Integrated Risk Management System within the Department, while identifying and assessing relevant domain risks and implement measures to manage and mitigate all identified risks within the Department.
Communicate corporate business ethics and Company’s Code of Conduct to employees within the Department and ensure compliance to the Corporate Policies and guidelines.

Innovation and Continuous Improvement

Promote an organisation culture that encourages innovation, enhances employee motivation and supports initiatives for implementation of Change Management to continuously improve the Department operations and services.
Recommend improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Department.

Health, Safety, Environment (HSE) and Sustainability

Support the institution and implementation of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and company Code of Practices.
Ensure adequate HSE training and induction for all Department employees to meet HSE standards.
Ensure compliance to company Jack Up Unit Integrity Standard (JUIMS)

Management Information Systems (MIS) and Reports

ENSURE THAT ALL DEPARTMENT MIS AND PROGRESS REPORTS ARE PREPARED TO PROVIDE ACCURATE AND TIMELY REPORTS AND NECESSARY INFORMATION TO COMPANY MANAGEMENT TO EFFECTIVELY MANAGE THE BUSINESS.

COMMUNICATIONS & WORKING RELATIONSHIPS:

Internal

Communicate to Vice President, Offshore Mobile Solution,   to discuss ongoing work, developments, business planning, barge operations HR and risk mitigation issues.
Business Unit Division / Department Heads – Regular contacts with the team and all Division/ Department Heads to facilitate the performance management and tracking of KPIs and SLAs for barge operations.
Other Business Units – Regular contacts with Users across different Business Units to facilitate the performance management and tracking of KPIs and SLAs for barge operations.
company Logistics & Services – Attend meetings with General Management and Shareholders to provide information on barge operations related activities.

External

company Group of Companies – Regular contacts with company group and its subsidiaries and other shareholders as required during to review performance of barge operations.
company Group HQ – Constant liaison with the company Group on policies, processes and procedures related to barge operations as well as any related issues/ challenges.
End Users / Clients – Frequent contact with clients as required to facilitate the performance management and tracking of barges.

QUALIFICATIONS, EXPERIENCE, KNOWLEDGE & SKILLS:

Minimum Qualification

Chief Mate / Second Engineer
Minimum Experience, Knowledge and Skillsets

At least 5 years of relevant experience in Barge Operations related to the Oil & Gas industry.
Offshore Seagoing experience, as a Master preferred
Previous Experience in a management role for offshore industry in the Middle East.
In-depth knowledge in relevant Oil & Gas Business Planning, Marine Services, Barge operations and core marine processes, in addition to relevant regulations with sound knowledge in Oil & Gas production operations.
Proficient in English.
Professional Certifications

Chief Mate/Second Engineer Certificate of Competency
TECHNICAL COMPETENCIES:
Barge Requirement Preparation.
Crew Management.
Barge Inspection.
Barge Modification.
Hazard Identification.
Barge Procurement.
Cargo Handling and Stowage.
Ship Compliance Management.
Mobilization/Demobilization of Units

BEHAVIOURAL COMPETENCIES:
Ability to lead large organization structure and skills to interconnect with teams from diverse background.
Ability to make decisions under pressure and confront unexpected situations.
Demonstrate good planning, organizational, and situational awareness skills.
Ability to work during unsocial hours and for extended periods during emergencies.

Job Purpose

Direct the Logistics and warehouses operations function to provide quality support to the organization, in a timely, safe and cost-effective manner, in order to facilitate the achievement of company’s business goals. Design and implement a strategy to enhance, optimize and improve the service standards up to the user’s satisfactory level. 

Job Specific Accountabilities (Part 1)

•    Oversee and ensure detailed procedures are prepared by subordinates to cover timely and effective provision of requirements. Initiate development and oversee proper implementation of systems to improve efficiency of department’s activities.
•    Direct the practical and the economical short and long term supply programs of all company products and the identification of the appropriate transportation programs.
•    Give commercial and technical evaluations and provide recommendations concerning the interpretation of related company policies and guidelines. Supervise the compilation of technical reports for Tender boards. Ensure that subordinates and contractors adhere to company guidelines at all times.
•    Manage   the   provision,   control   and   optimization   of   different   logistical   services   and third parties.
•    Initiate and organize feasibility studies on all aspects of shipping related activities, including the development, maintenance and updating of major contingency plans, and to ensure that alternative transport arrangements are constantly under review.
•    Manage the Freight forwarding contractor activities in order to ensure the safe handling, temporary storage, time and economic delivery of the materials, review the respective contract agreement in order to advise on scope, conditions and contractors performance with emphasis on the HSE Management system and its implementation.
•    Manage the storage facilities in order to ensure that they are secured, safe, adequate and well maintained, to provide advice on the general design with respect to the capacity, shelving and equipment requirement for new storage facilities
•    Manage the inventory and custody of materials in order to ensure that they are reorganized in the stores for easy identification and that they are well preserved.
•    Ensure that the toxic and hazardous materials are well defined, respective safety data sheets are up to date and that the materials are stored in allotted safe locations. Chemical warehouse personal receive training in the safe handling and storage of hazardous materials. 
•    Manage the receipt, inspection and storage of all purchased materials including Projects spare parts and chemicals. Manage the timely administration of damaged and rejected items.
•    Manage the materials with shelf life limits in order to avoid any disposal due to reaching expiry dates.
•    Safeguard warehouse operations and contents by establishing and monitoring security procedures and protocols. Ensure correct maintenance of warehouse equipment, all lifting equipment is controlled and test certification current. 
•    Complete warehouse operational requirements by scheduling and assigning employees.
•    Monitor the budget, infrastructure and human capital of the section to achieve the objectives in an effective and cost conscious manner.
•    Guide, direct and supervise subordinates to ensure they work to their best potential and contribute effectively as a team. Work in line with HSE Policy, and ensure awareness and compliance of HSE rules and regulations by subordinates.

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

Operational Plans
•    Develop consistent and realistic long and short term operational plans for the Department in line with the Division objectives and manage the implementation of the approved long and short term plans and ensure they are effectively converted into its performance objectives to realise the Division Objectives and established service levels.
Budgets and Operational Plans 
•    Develop and manage the Department annual budget in line with the Division’s business objectives and operational plans ensuring that adequate funding provision is made for all Department activities. 
•    Monitor expenditure against approved Department budget on a regular basis; investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.
Policies, Systems, Processes & Procedures
•    Develop and implement appropriate Department policies, processes, systems, standards, procedures and internal controls, Company guidelines in order to support execution of the Division’s work programs in line with Company and International standards.
Performance Management
•    Contribute to the development of the Division’s KPI’s and ensure proper cascade of the  Performance objectives within the Department and establish monitoring mechanisms to ensure delivery of these objectives and promote a performance driven culture.
•    Manage the implementation of the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines.
People Development 
•    Develop knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDP’s), Succession Planning and Talent pipeline within the Department in coordination with the Human Capital to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.
Organisation Structure and Development
•    Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.
Risk Management 
•    Contribute and support establishment of a Corporate Integrated Risk Management System within the Department, while identifying and assessing relevant domain risks and implement measures to manage and mitigate all identified risks within the Department.
•    Communicate corporate business ethics and Company’s Code of Conduct to employees within the Department and ensure compliance to the Corporate Policies and guidelines.
Innovation and Continuous Improvement
•    Promote an organisation culture that encourages innovation, enhances employee motivation and supports initiatives for implementation of Change Management to continuously improve the Department operations and services.
•    Recommend improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Department.

Generic Accountabilities (continue)

Health, Safety, Environment (HSE) and Sustainability
•    Support the institution and implementation of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and company Code of Practices.
•    Ensure adequate HSE training and induction for all Department employees to meet HSE standards.
Management Information Systems (MIS) and Reports
•    Ensure that all Department MIS and progress reports are prepared to provide accurate and timely reports and necessary information to Company Management to effectively manage the business. 

Internal Communications & Working Relationships

Contact with line Manager/ peers and other employees within the company/Group as required

External Communications & Working Relationships

Contact with external parties including consultants, third party service providers, and government agencies as required 

Minimum Qualification

Bachelor Degree in Engineering discipline, Business Administration or equivalent.

Minimum Experience, Knowledge & Skills

12 years of experience

Professional Certifications

As applicable

Work Condition, Physical effort & Work Environment

Physical Effort
 Minimal

Work Environment
A/C environment, could be exposed to the prevailing weather conditions like heat, humidity & dust during occasional site visits.

Additional Details

Job Family / Sub Family: Supply Chain/Logistics

Job Dimension

Revenues/ Budget: As per approved financial budget
Direct Reports: As per organization chart
Indirect Reports: As per organization chart


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