Manager, Project Support


Job Purpose

Develops, manages and implements an effective system for Project Planning, Risk Management, Manpower Plan and Share holders’ services with high level reporting to ensure and facilitate support services to help achieve project objectives and strategies.

Job Specific Accountabilities (Part 1)

•    Plans, directs, & supervises all Project reporting requirements both internal and external to Shareholders. Develops related procedures to standardize reporting. Directs and coordinates the development of input from all project sub-teams and departments required to develop reports.
•    Leads all activities related to business planning & performance management in the projects, fully responsible of yearly project planning.
•    Implements and coordinates the Project Risk Management Process including developing Risk Registers, conducting monthly, quarterly and annual review of Risk and updating the Risk Register. Responsible for related coordination of Risk Management Process.
•    Leads the development of the Project Organizational Plan with the assistance from Project Departments. Develops and implements related project procedures to effective administer the plan for PMT including documenting, tracking and managing all approvals of organizational changes with Project Management.
•    Directs and manages the implementation and coordination of the Project Management of Change (MOC) Procedure including stewardship of all related administration of MOC documentation.
•    Develop, review and provide input to all project documents and presentation materials required for Committees in coordination with Project Business Interface.
•    Directs and provides input into all project materials required for VAP Process and preparation of Decision Support Packages (DSP).

Job Specific Accountabilities (Part 2)

Job Specific Accountabilities (Part 3)

Generic Accountabilities

Operational Plans
•    Develop consistent and realistic long and short term operational plans for the Department in line with the Division objectives and manage the implementation of the approved long and short term plans and ensure they are effectively converted into its performance objectives to realise the Division Objectives and established service levels.
Budgets and Operational Plans 
•    Develop and manage the Department annual budget in line with the Division’s business objectives and operational plans ensuring that adequate funding provision is made for all Department activities. 
•    Monitor expenditure against approved Department budget on a regular basis; investigate, highlight and reconcile any significant variances to ensure effective performance and cost control.
Policies, Systems, Processes & Procedures
•    Develop and implement appropriate Department policies, processes, systems, standards, procedures and internal controls, Company guidelines in order to support execution of the Division’s work programs in line with Company and International standards.
Performance Management
•    Contribute to the development of the Division’s KPI’s and ensure proper cascade of the  Performance objectives within the Department and establish monitoring mechanisms to ensure delivery of these objectives and promote a performance driven culture.
•    Manage the implementation of the Company Performance Management System for individuals within the Department in accordance with Company approved guidelines.
People Development 
•    Develop knowledge, competencies and innovative spirit in the Department and support the establishment of Personal Development Plans (PDP’s), Succession Planning and Talent pipeline within the Department in coordination with the Human Capital to continuously develop employees with emphasis on UAE Nationals to meet Emiratization targets.
Organisation Structure and Development
•    Review, develop and recommend the appropriate organisation structure for the Department that will best utilise human capital while proactively incorporating sustainability into the on-going work practices to meet the business objectives.
Risk Management 
•    Contribute and support establishment of a Corporate Integrated Risk Management System within the Department, while identifying and assessing relevant domain risks and implement measures to manage and mitigate all identified risks within the Department.
•    Communicate corporate business ethics and Company’s Code of Conduct to employees within the Department and ensure compliance to the Corporate Policies and guidelines.
Innovation and Continuous Improvement
•    Promote an organisation culture that encourages innovation, enhances employee motivation and supports initiatives for implementation of Change Management to continuously improve the Department operations and services.
•    Recommend improvements in internal processes against best practices in pursuit of greater efficiency in line with ISO standards in order to define intelligent solutions for issues confronting the Department.

Generic Accountabilities (continue)

Health, Safety, Environment (HSE) and Sustainability
•    Support the institution and implementation of an HSE culture and ensure compliance with relevant HSE policies, procedures, systems & controls and applicable legislation and sustainability guidelines across the Department in line with international standards, best practices and company Code of Practices.
•    Ensure adequate HSE training and induction for all Department employees to meet HSE standards.
Management Information Systems (MIS) and Reports
•    Ensure that all Department MIS and progress reports are prepared to provide accurate and timely reports and necessary information to Company Management to effectively manage the business. 

Internal Communications & Working Relationships

Contact with line Manager/ peers and other employees within the company/Group as required

External Communications & Working Relationships

Contact with external parties including consultants, third party service providers, and government agencies as required

Minimum Qualification

Bachelor Degree in mechanical engineering or equivalent. 

Minimum Experience, Knowledge & Skills

12 years of experience

Professional Certifications

As applicable

Work Condition, Physical effort & Work Environment

Physical Effort
Work Environment
A/C environment, could be exposed to the prevailing weather conditions like heat, humidity & dust during occasional site visits.

Additional Details

Job Family / Sub Family: Projects, Facilities & Construction Management

Job Dimension

Revenues/ Budget: As per approved financial budget
Direct Reports: As per organization chart
Indirect Reports: As per organization chart

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