Materials Coordinator I


Job description



Support Operations Department administratively within the plant setting to provide high levels of customer order fulfillment, on-schedule production and operational efficiency. This position is also responsible for utilizing a variety of systems that support operations at the plant to include: SAP/STRIPES/GWM (product orders/inventory), LPS (LPO’s/LPSA’s) and IMPACT (safety/compliance reporting).




  • Attend daily Production Meeting – Communicates on needs to complete daily scheduled work and any raw material shortages.
  • Daily Ownership of component levels for Production Batches (blend bins / hot rooms).
  • Owns processing/ goods receipting of additive and stock component deliveries. Records all batch information and forwards to Laboratory in order to generate expiration date label (green stickers).
  • Daily- manages driver window, review of open/not completed inbound & outbound shipments, assembles all completed outbound paperwork. Files paperwork in the shipping office/upstairs administration office.
  • Daily prints product labels for 55 gal drum-fill production runs. Tracks packaging consumables/components.
  • Owns processing of empty component receipts (e. blank labels, pallets, empty drums) in STRIPES/GWM. Updates SharePoint site with empty drum delivery information.
  • Attends Package inventory calls as scheduled.
  • Assists with CS requests/investigations & helps to consolidate/streamline outbound loads
  • Updating Shift Notes for Warehouse/Packaging Dept.
  • Weekly LPSA conversations with employees & contractors
  • As needed creates trending reports for operational efficiency.
  • As needed Prepares Bulk offloading paperwork for Blending Coordinator & assist with WinShuttle entries
  • As needed, assist Operations Supervisors with IPTS timekeeping and overtime tracking for supervisor approval
  • Daily retrieve and organize deliveries for the Maintenance Shop including count verification as necessary (assist with Inventory Control & Management)
  • Schedule Toolbox, LPS Stewardship meetings, and LPOs via Outlook calendar invitations to involved parties
  • Support Maintenance Coordinator as needed to release, print, and organize STRIPES work orders (at least once per week) and PMs (monthly)
  • As needed, Input maintenance work orders in SAP per guidance from Maintenance Coordinator & assist with maintenance activity planning
  • As needed, serve as an independent verifier for bulk inventory activities
  • Prove and maintain competency and leadership skills to backfill Warehouse Coordinator
  • Display an eagerness to learn, drive continuous improvement and be willing to support any operational needs of the team




  • Safe, incident-free execution of tasks
  • Accuracy of information among any of the databases under responsibility
  • Organized files accessible for assessments and regulatory review
  • On-time reporting and strong attendance record
  • No controls issues
  • Driving efficiency & providing overall operational support




  • Administrative skills- attention to detail and organization of paperwork.
  • Communication skills- Asking questions if unsure how to proceed with a task.
  • Teamwork- Work with Warehouse Operators to complete physical movement tasks of pallets
  • Adaptability to change
  • Concern for accuracy
  • Taking initiative
  • Setting high standards

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