Office Clerk III


Our client, a major Mid-stream Oil & Gas company, is looking for an Office Clerk to work on a 1-year contract in Houston, TX.
Key Accountabilities:

  • Serve as a key point for scheduling and management of chevron medical examination programs.
  • Occupational health-related examinations
  • Medical referrals
  • Review medical files for completion. Enter relevant medical data into the electronic health record system Ensure that records are reviewed and approved by FFD decision-makers on a timely basis. Escalate complex issues to the admin team lead
  • Provide administration support to Americas Regional Medical Teams.
  • Respond timely to questions and redirect inquiries on behalf of other team members as needed
  • Collate monthly medical/ appointment statistics.
  • Type letters, memos, and reports for department-related issues.
  • Handling correspondence.
  • Scheduling appointments, managing calendars, and updating patient records.
  • Coordinating meetings, conferences, and other events


  • Deliver personalized and high-level customer service support to our workforce.
  • Always maintain medical confidentiality in line with corporate policy and local regulations,
  • Maintain a comprehensive, secure, filing system for medical records.
  • Photocopy, scan, and fax documents re medical examinations, results, etc. to relevant databases such as electronic medical records.
  • Managing new and archived paper medical records into EMR as requested.
  • Type dictated/ hand-written/emailed letters regarding employees.
  • Good communication and organization skills to liaise with external medical providers and patients regarding scheduling of appointments.
  • Attention to detail and accuracy in data entry and record-keeping.
  • Strong customer service skills and ability to handle sensitive information with confidentiality.
  • Handling sensitive data in compliance with local data protection regulations, such as the GDPR.
  • Familiarity with Microsoft Excel, PowerPoint, and Office with the ability to proofread, edit, and update as needed.
  • Attend any relevant training courses and any other company-mandated programs.
  • Open and route or respond to mail as appropriate;
  • Answer telephone, email, or fax inquiries
  • Generate expense reports (CTREX)
  • Capabilities to grow and adapt as business needs evolve.
  • Time management skills to prioritize tasks effectively.

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