Payroll Assistant

Airswift is looking for a Payroll Assistant to work with a major client in Superior, WI on a 12-month contract.  

You will be reporting to the HR Manager/Payroll Lead, the Payroll Assistant is responsible for compiling and entering daily hourly payroll data to maintain payroll records. Collaborates with the payroll department at the Lima, Ohio refinery to provide accurate information for payroll processing.  

This role is also responsible for ensuring that pay is provided accurately under the terms of applicable labor agreements, considering shift differentials, position move-ups and other information impacting pay. This position also responds to ad hoc requests and participates in ad hoc projects as required. 

Responsibilities 

• Administer and complete payroll process utilizing ADP. 

• Maintain payroll information by collecting, calculating, and entering data into ADP and local spreadsheet(s) for hourly employees, ensuring timeliness and accuracy of information. Maintains employee confidence and protects payroll operations by keeping information confidential. 

• Resolve payroll discrepancies by collecting and analyzing information. 

• Respond to ad hoc requests and participate in ad hoc projects as required. 

• Provide back-up to other areas of Human Resources and administration, as needed, including Scheduling and Recruiting. 

• Prepare and distribute timesheet procedures for all newly hired employees, providing payroll information by answering questions and requests. 

• Administer and complete payroll process utilizing ADP. 

• Generate necessary reports, statements, forms, etc., for internal and external inquiries, reporting, compliance, and audits. 

• Other HR duties as assigned. 

Requirements  

• Associate degree 

• Ability to effectively communicate written and verbally to all levels of the organization. 

• Strong attention to detail. 

• Proficiency in Microsoft Office Suite (Word, Excel, etc.). 

• Ability to function well is a sometimes fast paced and changing environment. 

• Ability to be resourceful and proactive when issues arise. 

• Excellent organizational skills. 

Plus 

• Bachelor’s Degree 

• Minimum 3-5 years’ experience administering payroll in a union environment strongly preferred 

• Previous work in the Oil and Gas industry 

• Experience with SAP or other Business Enterprise Software 

• Experience with ADP or similar Payroll Software