Project Contract Administrator – GL0006 | Ably Resources LTD

Project Contract Administrator

Milan, Italy

The Project Contract Administrator is responsible for the administration, monitoring, and management of all project – related contracts during the execution phase. The role ensures compliance with contractual terms and conditions, manages correspondence, supports claims avoidance/defence, and acts as the focal point between project management, legal, procurement, contractors, and the client for all contractual matters.

Key Responsibilities Contract Administration:

• Administer and monitor EPC/EPCIC, consultancy, and service contracts throughout project execution.
• Ensure contractors’ compliance with contract obligations, milestones, and deliverables.
• Maintain comprehensive contract files, registers, and correspondence records.
• Review and validate contractual notices, change requests, and variation orders.

Change Management:

• Evaluate contractor change requests (time and cost impact) in coordination with project controls, engineering, and planning teams.
• Prepare change order documentation and ensure approvals in line with governance.
• Track all variations and maintain a change register to monitor project impacts.

Claims & Disputes:

• Identify, analyse, and mitigate potential claims by contractors.
• Support negotiation and resolution of claims/disputes in collaboration with legal and commercial teams.
• Prepare defence documentation and maintain claims records.

Contractual Correspondence:

• Draft, review, and issue contractual letters and formal notices to contractors.
• Ensure timely response to contractor communications within contractual timelines.
• Support project management in all client and contractor contractual correspondence.

Reporting:

• Prepare periodic contract administration reports (change status, claims, key issues, risks).
• Provide input to monthly progress reports regarding contractual status.
• Maintain KPIs related to contractual performance.

Coordination & Compliance:

• Work closely with procurement, cost control, planning, and legal to ensure consistency and compliance.
• Ensure adherence to corporate policies, procedures, and project – specific requirements.
• Provide contractual guidance to project team members and stakeholders.
• Support audits and ensure all contractual documentation is properly archived.

Qualifications & Experience:

• Bachelor’s degree in law, Quantity Surveying, Engineering, or Business Administration.
• 7–12 years of experience in contract administration within the oil & gas industry, preferably on large – scale EPC/EPCIC projects.
• Strong knowledge of FIDIC, bespoke EPC contracts, and oil & gas contracting models.
• Solid understanding of project controls (cost, planning, risk) and their interface with contracts.
• Proficiency in MS Office and contract management tools.
• Excellent communication, negotiation, and drafting skills.
• Fluency in English (written and spoken) is mandatory.