Real Estate Services Coordinator

  • Full Time
  • Poland


Principal Accountabilities:

  • Coordinating existing office activities including, but not limited to, space allocation, office relocations, goods deliveries, signage and visual management scope and office walks.
  • Liaising with local business representatives to manage relations and expectations on service standards and requirements, analyzing opportunities for further improvements
  • Facilities costs administration (SERP system administration, issues resolution, cost monitoring and planning, accruals preparation etc.) related to selected Facilities suppliers.
  • Supporting sustainability goals delivery within the team through innovative approach and research
  • Providing assurance to Facilities Manager on quality of office services delivered by selected Facilities suppliers
  • Sharing team responsibility for safe and Health, Safety and Environment (HSE) compliant contractors’ works and services performance in co-operation with IT, HSE and Asset Protection
  • Co-operation with HSE team to align on related activities e.g. Permit to Work requirements, contractor’s works performance and auditing.
  • Supporting selected RE projects (both local & global) in agreement with business needs, budget, timelines, communication and HSE requirements

Special Challenges:

  • Cooperating and managing business relations with complex and/or multiple service providers across the site including building owner and Facilities suppliers, liaising with IT, HSE, Contracting and Procurement and RE global services teams.

Job Knowledge, Skills & Experience:

  • University degree- nice to have
  • Experience in project management, office administration, customer service or similar
  • English C1 (advanced level)
  • Former experience in services management as well as contract/project management
  • Ability to execute actions required from the stakeholders
  • Ability to communicate and co-operate in business environment (mixed processes, teams, demands)
  • Self-organised, responsible, taking ownership for all duties
  • Self-motivated with the drive to achieve and implement change
  • Willing to work in a team, enhancing teamwork values
  • Problem solving & decision-making skills
  • Excellent communication, interpersonal and networking skills
  • Influencing & Convincing skills
  • “Can do” attitude

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