Records Clerk


Job description

Airswift has been tasked by one of its key clients to find an experienced Records Clerk to join their team on a 4-months contract assignment, working in Houston, TX.

This position is responsible for performing and assigning duties, detailed tracking, and management of major tasks/projects pertaining to clerical duties related to relevant stages of the Records Lifecycle, including Capture, Storage, Management, and Maintenance of Company records.

Primary Responsibilities

  • Follow policies and confidentiality mandates to safeguard Company data and information
  • Record activities, tracking, and reporting progress, as required
  • Actively participate in Company core value and safety activities

Task and Project Tracking

  • Assign task/project components to Records Clerks
  • Create and/or maintain task/project tracking mechanism(s), generally comprised of excel spreadsheets or SharePoint lists
  • Compare data across multiple sources, assessing discrepancies; consolidate data from multiple sources into a single coherent version of truth
  • Provide professional written or visual updates of task/project progress and obstacles to completion

Records Lifecycle Management
Train for, assign, or perform:

  • The processing, filing, and organization of records according to Company specifications in both electronic and physical filing systems
  • The indexing of records by inputting associated metadata into both electronic and physical filing systems according to Company procedures
  • The capturing of digital records images through scanning
  • The application of nomenclature according to established Company specifications

Job Skills and Qualifications

  • Experience as a Records Clerk/Analyst (preferred)
  • General knowledge of the Records Management Lifecycle (preferred)
  • 2-5 years’ experience managing short- and long-term tasks/projects involving three or more individuals
  • Experience training others on workflow processes and system applications
  • Proficient in the Microsoft Suite of applications (i.e. Word, Excel, Outlook, etc.) and SharePoint
  • Experience or skills in using general office equipment, including telephone systems, copiers, and scanning machines and related software
  • Physically able to lift up to 25 pounds
  • High school diploma or equivalent

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