Senior Management Assistant

<!–

Personal Qualities

–>

We’re 20,000 colleagues in more than 30 countries delivering oil, gas, wind and solar power to 170 million people worldwide. Taking on tough energy challenges is our job. Right now, we’re facing an enormous task: supplying the world with the energy it needs, while lowering emissions.

We’re up for the challenge. Are you?

The position

By joining our team in CFO you will have the opportunity to:

• Lead on the administrative support to the Belgian Country Management Team, consisting of four managers.
• Plan and coordinate management meetings, Belgian Townhall meetings, and other events, including capturing minutes of the meetings.
• Be responsible for calendar administration, travel arrangements booking and administration including complex/risk business travel requirements. 
• Support internal communications through the use of various communication channels related to Equinor in Belgium.
• Support basic accounting and vendor invoicing tasks.
• Be the Belgian contact point for queries on corporate procedures.

The Equinor team in Belgium provides global, specialised services in the treasury and tax area, as well as in corporate communication, Marketing Midstream & Processing. Due to extensive group activities and regular executive visitors, the country management team are looking for a Senior Management Assistant to act as an integral part of the business by ensuring that all formalities are taken care of. For the right candidate a reduced 80% work week is possibe.

You

Some qualities are essential for Equinor. You identify with our values, open, collaborative, courageous and caring, which guide our decisions and help us succeed and grow. You make safety your priority and contribute to our zero-harm culture. For this position, we are also looking for:

• Extensive relevant experience, ideally in a Management Support / Management Administrator role, or similar.
• Experience of planning and coordinating meetings for high level stakeholders, including meeting minute taking.
• Experience with calendar administration, travel arrangements booking and administration including complex/risk business travel requirements. 
• Digital knowledge and experience within Microsoft Suite, particularly with SharePoint and Microsoft 365. Experience of using SAP would be an advantage.
• Ideally a Bachelor’s degree in Business Administration or similar, however relevant experience may compensate for formal education.
• Basic background and experience in accounting and controlling tasks would be an advantage.
• Excellent organisational skills, a proactive approach and strong communication skills.
• Fluency in written and spoken English plus a similar fluency in Dutch and/or French.
• Flexibility required for occasional travel to the Brussels office.

General information

Please attach copies of your diplomas, certificates and grades in English or a Scandinavian language. Applications submitted without necessary attachments will unfortunately not be evaluated. If you are in the process of completing a degree, please upload an official temporary transcript or other document describing subjects and grades completed to this point.

Candidates are expected to openly offer all relevant information about themselves during the recruitment process. All permanent and temporary hires will be screened against relevant sanctions lists to ensure compliance with sanctions law.