US|Office Clerk III

Airswift has been tasked by one of our major Oil & Gas clients to seek an Office Clerk III to join them on a long-term assignment in Houston, TX. 

Job responsibilities

• Deliver personalized and high-level customer service support to our workforce. 

• Medical Administration and Support: serve as key point for processing and managing invoices related to medical programs. 

• Occupational health related examinations 

• Medical referrals 

• Review invoiced bills files for validity/duplication and appropriate charge codes 

• Dispute incorrect invoices 

• Facilitate payment related issues for services as requested. 

• Letter of guarantees (LOG) 

• Validation of insurance coverage 

• Provide administration support to Americas Regional Medical Teams. 

• Respond timely to questions and redirect enquiries on behalf of other team members as needed. 

• Collate monthly medical invoice and payment statistics 

• Coding invoices with appropriate Intercompany/cost centers. 

• Obtaining approvals for invoice payments from relevant departments or personnel. 

• Type letters, memos and reports for department related issues. 

• Always maintain medical confidentiality in line with corporate policy and local regulations, 

• Support our admin team with a variety of projects including the maintenance of a comprehensive, secure, filing system for medical records. 

• Photocopy, scan and fax documents re medical examinations, results etc. to relevant databases such as the electronic medical record. 

• Managing new and archived paper medical records into EMR as requested. 

• Attend any relevant training courses and any other company mandated programs 

• Open and route or respond to mail as appropriate; 

• Answer telephone, email or fax enquiries 

• Generate expense reports (CTREX) 

Requirements 

• Ability to communicate effectively with vendors, suppliers and internal stakeholders. 

• Good communication and organizational skills to liaise with external medical providers and patients regarding invoices and payments. 

• Familiarity with Microsoft Excel, PowerPoint and office with ability to proofread, edit, and update as needed 

• Capabilities to grow and adapt as business needs evolve.