Workshop Administrator

Subsea 7

Vacancy information

What is the role?

The Workshop Administrator will support activities performed by the Workshop leaders and wider technical teams who manage the maintenance and supply of equipment and ROV systems to vessels and drill rigs.  The role will also interface with other areas such as Supply Chain, Facilities, Support functions and external suppliers.

This office-based role will be located within our Offshore Resources workshop facilities and will require the role holder to be flexible to work from both our Westhill and Tullos locations (Aberdeen).

This is a full-time staff position and in line with the operating hours at the sites we are ideally seeking applicants available to start work each day at 7.30 or 8am.  Some flexibility can be considered.

What will your responsibilities involve?

Duties will typically include creating purchase requisitions, assisting in workshop documentation control and certification, supporting the workshop MS TEAMS site and assisting in the “Inventory 7” workshop requests, maintenance of systems and certification updates.

  • Work as part of a small team ensuring administration tasks are in line with company procedures
  • Raise any I7 requests as directed by Equipment Group/Workshop for equipment to be maintained by workshop
  • Raise any rigging request for equipment or base equipment supporting LOLER operations and support any Subsea 7 Motion Kinetic queries.
  • Update equipment as required for TM Master & EPMS maintenance systems for equipment that has been maintained/supplied from the workshop
  • Update SAP Equipment Notifications – creating M1/M2 notifications
  • Understand and assist in the AFD (Approval for Disposal) process when required
  • Upload/update certification of equipment to the I7 system (where applicable)
  • Update 3rd Party Contractor timesheets in SAP for approval by Workshop Manager/Team Leads
  • Support the Workshop TEAMS site, update HAVS, COSHH, SUWE etc as required
  • Assist with any Sypol (COSHH) updates, managing the Workshop MSDS Sheets
  • Assist with synergi cases, actions, monitoring and statistic data entry
  • Create Purchase Requisitions & reservations where required
  • Create IT Requests for any new starts
  • Liaise with Learning & Development department for arranging personnel training and update monitor the training and competency records
  • Participate and engage in Safety Meetings
  • Build a strong working relationship with all workshop personnel and associated internal/external departments
  • Support other associated duties as required

What are we looking for?

  • Previous administration experience, ideally within the energy industry
  • Experience of documenting equipment and maintenance processes would be advantageous
  • Computer literate with a good working knowledge of Microsoft Office. Sharepoint would be advantageous
  • Working knowledge of maintenance systems i.e. SAP, SAP ETM & TM Master would be advantageous
  • Excellent communication skills, both verbal and written, maintains strong collaborative relationships at all levels across a multicultural global environment
  • Ability to work with detail and accuracy
  • Pro-active planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines
  • Flexible to adapt to changing priorities within a fast-paced 24/7 global business
  • Pro-active with a solutions-based approach, willing to challenge the status quo
  • Demonstrates initiative and ownership to deliver workload unsupervised while flexible to support wider team activities
  • Committed to continuous improvement and identification of efficient work methods and processes

What is in it for you?

  • Career Development – As well as being able to offer a wide variety of projects to work on we have a dedicated personal development scheme and are committed to developing our people to allow them to progress their career through the organisation
  • A Sustainable Future – As the energy sector continues to evolve, Subsea7 are playing a proactive role in developing emerging energy markets. These markets include decarbonising offshore oil and gas, floating wind, carbon capture and storage, hydrogen and decarbonising our own operations
  • Flexible working – We offer a flexible working environment with hybrid working options available
  • Benefits – We pride ourselves in offering you and your loved ones a wide range of world-class core and flexible benefits, which focus on supporting you and your family’s financial, emotional and physical wellbeing

Our vision is to make possible the global delivery of offshore energy for today and tomorrow. 

Subsea7’s offshore operations span five decades, successfully completing over 1000 projects. Working in all water depths across all energy hubs, our engineering expertise, alliances and specialist technologies enable us to engage early so that our multi-disciplinary teams can design and deliver the solutions that our clients want.

Our values are what guide us every day: safety, integrity, performance, collaboration, sustainability and innovation.

We have a strong track record of safe and reliable delivery.  Our reputation as a collaborative service provider in long-lasting client relationships makes us one of the most trusted contractors in our market which includes oil and gas and renewable energy.  By joining Subsea7, you become part of a team who ‘Make the Journey Possible’.

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