Administrative Assistant

Our Client is a highly prestigious international design house headquartered from beautiful offices in Central Malta.

Due to expansion within the administrative support team, an Administration Assistant is required to oversee reception duties and provide clerical services to the company.

Responsibilities include:

• Greeting clients and other visitors at the main office reception
• Answering calls, directly appropriately and recording accurate messages as required
• Assisting with the organisation and coordination of travel arrangements and appointments
• Overseeing the meeting room diary, ensuring that calendar invites and that meeting rooms are prepared ahead of scheduled meetings
• Assisting with event organisation as required
• Assisting with the upkeep of office supplies, undertaking inventory checks and liaising with suppliers during purchase
• Supporting the Admin team with administrative, financial and HR tasks from time to time
• Assisting with IT services ensuring maintenance of printers etc are undertaken regularly

Talent will:

• Have excellent capability using Microsoft Office
• Demonstrate proven administrative experience in a similar role
• Be fluent in written and spoken English
• Have a polite and professional demeanour
• Be attentive to detail and be capable of contributing to the team environment
• Have excellent interpersonal skills with the ability to communicate confidently.

If you are an administration professional with the interest in working with an impressive organisation offering healthcare, company events and a team atmosphere, please get in touch with Ami Baird at ami.baird@ablyresources.com