People Services Administrator

CGG (www.cgg.com) is a global technology and HPC leader that provides data, products, services and solutions in Earth science, data science, sensing and monitoring. Our unique portfolio supports our clients in efficiently and responsibly solving complex digital, energy transition, natural resource, environmental, and infrastructure challenges for a more sustainable future.

With our drive, deep curiosity and understanding of the Earth and its subsurface, we’re uncovering new, more sustainable ways for our clients to meet the needs of their customers and achieve their business and energy transition goals.

We are looking for a skilled and highly motivated People Services Administrator to join our a dynamic HR team based in Crawley. 

Reporting to the UK HR Operations Partner, the successful candidate for this role will support the HR administrative processes for the UK employee population. You will be working within a fast-paced Support Centre environment where proactive thinking, accuracy to work and a focus on customer services are vitally important.

As a member of the team, the People Services Administrator will be expected to develop within a changing environment and maintain key deadlines whilst providing full HR administrative support to the employee lifecycle of our UK employees.

Role Responsibilities:

• Manage the internal HR query queue, address employee queries, and escalate complex issues to the appropriate HR team member.
• Handle all new starter and leaver administration, oversee the onboarding process, and contribute to delivering first-day inductions to ensure an exceptional candidate experience at CGG.
• Coordinate pre-employment checks, including employment references, right-to-work verifications, and contract signings, ensuring all required documents are obtained before employment commences.
• Prepare accurate and high-quality contracts, contract amendments, probationary letters, and secondment agreements, among other documents.
• Maintain all relevant HR employee documentation, including references, sickness notifications, and benefit information, in accordance with GDPR guidelines.
• Oversee all aspects of leaver administration, including conducting exit interviews when necessary.
• Collaborate with payroll and other internal stakeholders to ensure seamless HR administration processes, such as managing sundry payments and providing timely employee information for payroll submissions.
• Maintain employee files, ensuring all necessary documents are securely stored and files are managed according to GDPR guidelines.
• Contribute to the development and continual improvement of HR processes and documents.
• Assist in coordinating internal HR audits and provide administrative support for employee benefits and rewards through the benefits platform.
• Coordinate employee relocations to and from the UK or between UK business sites, liaising with relocation suppliers and making necessary travel bookings.
• Support the annual review, objective setting, bonus, and salary review administration process in alignment with corporate requirements.
• Keep the internal HR database (HRMS/OSS) up to date with employee changes and produce relevant reports upon request.
• Handle TMS requests as needed and support the HR team in producing HR reports and metrics.
• Participate in HR projects and other ad hoc activities, such as managing the Wellbeing Calendar.
• Act as a travel booker for new starters and HR team members and reconcile the HR team credit card on a monthly basis.
• Coordinate with relevant HR Business Partners or business line managers to produce and distribute UK On The Move communications.

This position is full time, 5 days per week (Monday to Friday). Flexible Hybrid Working – up to 3 days at the office / 2 working from home

• Educated to A Level standard or equivalent relevant experience is required.

Skills and Experiences:

• Previous experience in HR administration.
• Familiarity with HR systems, preferably Workday.
• Ideally holds a Level 3 CIPD qualification or possesses proven relevant HR experience (preferred but not required).
• Intermediate proficiency in IT skills, including Excel, Word, MS Outlook, and PowerPoint.

Why work at CGG?

• Competitive salary commensurate with experience
• Highly attractive bonus scheme
• Initial 22 days annual leave with future increases, complemented by a flexible buying and selling holiday program
• Company pension with generous employer contribution
• Wellbeing Unmind app – puts you in control of your mental health
• A flexible benefits platform with numerous discount schemes – gym membership, restaurants, cinema tickets, and much more!
• Regular social club events, spontaneous reward events throughout the year
• Cycle purchase scheme
• Flexible Private Medical & Dental care programmes
• Sponsorship of visas/comprehensive relocation packages

We are Flexible

• Flexible Working – through our hybrid working scheme, we offer a flexible blend of home and office working
• Bank Holiday Swap – our holiday swap program allows you to change it for another day of your choice!
• Relaxed dress code policy

Learning and Development

At CGG, you will have the space to grow at the pace of your passion and explore the opportunities available to those who dare and deliver.

Our culture of learning and complementary approach to supported or self-guided career development, enables the design of tailored courses to suit specific needs our employees to aid personal growth in areas related to technical, commercial and personal skills, via an extensive suite of CGG developed courses, managed through our own Learning Hub.

We Care about the Environment

We encourage and actively support a strong sense of community, through volunteering and various company initiatives, as well as a strong company commitment to protecting our environment through sustainable solutions, energy saving and waste reduction enterprises.

We see things differently. Diversity fuels our innovation, we value the unique ways in which we differ, and we are committed to equal employment opportunities for all professionals.