Real Estate Coordinator | Ably Resources LTD

Our client is a highly organised real estate developer with a diverse portfolio of assets across Malta.

A Real Estate Coordinator is required to join the busy team in Valletta primarily to ensure that properties are operations, compliant and ready for sale or rental.

Responsibilities:

• Manage all documentation related to property ownership, leasing, acquisition and disposal.
• Maintain accurate records of contracts, permits, warranties, rents, and tenant information.
• Prepare property files for transfers, sales, or rental launches.
• Handle transfer or activation of water, electricity (ARMS), telecoms, internet, and other utilities.
• Ensure all utility accounts are correctly assigned and updated on time.
• Act as the main contact for property agencies marketing rentals or sales.
• Provide agents with updated property details, keys, access instructions, and photos.
• Coordinate cleaning, maintenance, repairs and basic refurbishments before a property is rented or sold.
• Arrange inventory checks, condition reports and key handovers.
• Ensure compliance with health and safety requirements.
• Liaise with service providers including electricians, plumbers, handymen, cleaners, security and landscaping companies.
• Request quotes, compare proposals, and schedule works.
• Follow up on job completion and verify invoices.
• Maintain an updated portfolio overview including status of utilities, ongoing works, vacant units, and upcoming turnovers.

Talent will:

• Be strong administrators ideally with real estate, property management or coordination experience gained in Malta
• Have strong organisational and multitasking skills.
• Possess excellent written and verbal communication skills in English (Maltese is a plus)
• Have the ability to work with property management software, spreadsheets, and digital filing systems.
• Be reliable, detail-oriented and able to work independently.
• Possess a driving license.

This role is ideal for someone who is highly organised; who can manage multiple properties at once; and who is comfortable coordinating with agencies, authorities, and contractors.

For full details, please contact Ami Baird at Ably Resources – ami.baird@ablyresources.com