Administrative Assistant

Description

Contribute. Grow. Lead…with OxyChem. Looking for a challenge? Desire to achieve your true potential? OxyChem is a growing, action-oriented, safety driven chemical manufacturing company continually striving to be the best in the business while staying focused on environmental protection. The secret to our success has and will continue to be our people.

 Occidental Chemical Corporation (OxyChem) is a leading North American manufacturer of polyvinyl chloride (PVC) resins, chlorine and caustic soda – key building blocks for a variety of indispensable products such as plastics, pharmaceuticals and water treatment chemicals. Other OxyChem products include caustic potash, chlorinated organics, sodium silicates, chlorinated isocyanurates and calcium chloride. OxyChem’s market position is among the top three producers in the United States in 2024 for the principal products it manufactures and markets. Based in Dallas, Texas, the company has manufacturing facilities in the U.S., Canada and Latin America.

In a fast-paced industry that demands precision, we create a supportive workplace where the safety and well-being of our employees are paramount. We are committed to rewarding top performers, offering very competitive pay and benefits, and providing tremendous career development opportunities. We are looking for an experienced and self-motivated individual to fill the position of Administrative Assistant within our Chemical Manufacturing Plant located in Pedricktown, NJ.

Essential Duties

• This position is responsible for providing administrative support for the Pedricktown site.
• Supports the core values of the organization through establishing expectations and maintaining a focus on safety, environmental compliance, quality, cost consciousness, reliability, and operations.

• Supports and participates in programs, methods, systems, and practices for maintaining a safe and environmentally sound work environment.

• Provides administrative assistance to the Plant Manager, Plant Staff, Operations, Maintenance, and Technical departments.

• Distributes and processes incoming and outgoing plant mail.

• Primary contact for procurement and any issues related to ordering of office supplies, copy machines, uniforms, janitorial services, office equipment, sympathy and get-well flowers, safety shoes, coffee, water, lunches, and dinners.

• Process travel expense reports for plant employees as needed as well as assisting visitors with their travel arrangements.

• Assists in compiling reports, such as overtime reports, headcount reports, vacation reports, absence reports, etc.

• Assists with new employee orientation and onboarding.    

• Assists in planning, preparation, and execution of all plant functions and employee activities.

• Maintains plant Action Tracking system.

• Assists in processing and tracking Charitable & Community Relations contributions.

• Serve as Document Custodian. Coordinates record and file retention programs plant wide following OxyChem’s record retention schedules. Maintains all personnel and confidential files.

• Participates in and supports training activities and will demonstrate individual commitment to HESS and respond by demonstrating individual specific HESS responsibilities.

• Responsible for organizing and prioritizing heavy workloads with accuracy and minimal supervision, meeting critical deadlines.

• Supports and fulfills the requirements of the Plant’s and ISO Quality system, including updating operating manuals as required.

• Performs other duties as assigned.

Qualifications

Minimum Qualifications

• High School Diploma or G.E.D. required, Associates Degree in Business or related field preferred.

• Minimum 2 years administrative experience, experience in a manufacturing facility preferred.

• High proficiency in Microsoft applications (such as Word, Excel, PowerPoint, and Outlook) and good working knowledge of SAP.

• Excellent written and verbal communication skills.

• Ability to read, write and speak in English.

• Excellent interpersonal skills including the ability to work as part of a team.
• Must possess a valid driver’s license.
• Physical requirements – Must be able to lift 40 lbs., climb ladders and stairs.  Walking, bending, stooping is required.  Must be able to wear personal
• protective equipment including the use of a respirator.  Must be able to respond to visual and audible alarms.

Additional Desired Qualifications

•          Good working knowledge of SAP.

•          Working knowledge of Workday, concur and/or other similar time entry/accounting systems.

Occidental is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, marital status, political preference, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

Recruitment Fraud

It has come to our attention various individuals and/or organizations are contacting people falsely pretending to recruit on behalf of Oxy. Please be aware that these recruiting scams and communications do not originate nor are they associated with our recruitment process.

Oxy does not charge a fee at any stage of the recruiting process. We will never: 

• Ask you to pay for applications, interviews, meetings, processing, training or for any other fees.

• Use recruiting or placement agencies that charge candidates an advance fee of any kind or

• Request personal information such as passport and bank account details at an early stage of our recruitment process.

We recommend against responding to unsolicited business propositions or offers from people you don’t know. Do not disclose your personal or financial details. If you believe you have been the victim of a recruiting scam, please contact your local police department.

Job

 – Production/Operations Support

Primary Location

 – United States-New Jersey-Pedricktown

Organization

 – OXY CHEM

Schedule

 – Full-time