Invoice Specialist

Conoco Phillips

Welcome to ConocoPhillips, where innovation and excellence create a platform for opportunity and growth. Come realize your full potential here.

Who We Are

We are one of the world’s largest independent exploration and production companies, based on proved reserves and production of liquids and natural gas. With operations and activities in 13 countries, we explore for, develop, and produce crude oil and natural gas globally. We are challenged with an important job to safely find and deliver energy to the world. Our employees are critical to our success, and with them we power civilization.

We’re grounded by our SPIRIT Values – safety, people, integrity, responsibility, innovation, and teamwork. These values position us to deliver strong performance in a dynamic business – but not at all costs. We believe it’s not just what we do – it’s how we do it – that sets us apart.

We strive to make a significant difference in the communities where we live and operate. We create an inclusive environment that values all voices and opinions. Together, the different backgrounds, experiences, ideas, and perspectives of our employees drive our success.

Job Summary

Alaska Overview
ConocoPhillips is Alaska’s largest crude oil producer and largest owner of exploration leases, with approximately 1.6 million net undeveloped acres at year-end 2021. The company produced an average of 197 thousand barrels of oil equivalent per day in 2021. ConocoPhillips has major ownership interests in two of North America’s largest oil fields, both located on Alaska’s North Slope—Kuparuk, which the company operates, and Prudhoe Bay. Additionally, ConocoPhillips operates the Alpine Field located on the Western North Slope. The company has an ownership interest in the Trans-Alaska Pipeline System (TAPS) and owns/operates the Polar Tankers fleet.

Description
The Invoice Specialist will manage invoice and service entry routing through the SAP payment processes. The Specialist will audit and verify invoice details, approval signatures and appropriate cost codes, routing invoices to appropriate invoice reviewer/approver as needed.

Job Description

Your responsibilities may include:

  • Assist invoice reviewers and approvers with invoice processing issues
  • Effectively communicate with Business Partners, Supply Chain Professionals & Suppliers in the area’s of POs, OLAs, invoice processing, eCommerce enablement, vendor master, master data, etc. (Invoice Specialist does)
  • Develop working knowledge of agreements and contracts, as well as provide rate validation for them
  • Complete invoice reconciliation audits with vendors as assigned
  • Complete rejection and resubmission monitoring; provide guidance to vendors where required
  • Address general vendor and internal queries
  • Monitor invoices in header error
  • If requested, train team and new employees on the invoice process
  • Provide ConocoPhillips invoice error resolution
  • Lead internal training sessions for invoice reviewers and approvers
  • Complete daily monitoring of unapproved invoice due dates; follow up with reviewers and approvers to ensure on-time payments
  • Participate in team meetings
  • Address special projects as requested
  • Monitor COPeInvoicing and Actian enablement on new vendors setup
  • Effectively communicate instructions to vendor on new electronic enablement process

Basic/Required:

  • Must be legally authorized to work in the United States on a full-time basis for anyone other than current employer
  • 3+ years accounts payable, contracts or finance related experience
  • Intermediate level knowledge of Microsoft Excel (spreadsheets, pivot tables)
  • Basic level knowledge of SAP

Preferred:

  • Bachelor’s degree in finance, accounting, business, supply chain or related field or foreign equivalent
  • Advanced level knowledge of Microsoft Excel (spreadsheets, pivot tables)
  • Advanced interpersonal, written and verbal communication skills
  • Advanced level customer services skills
  • Takes ownership of actions and follows through on commitments by holding others accountable and standing up for what’s right
  • Delivers results through realistic planning to accomplish goals
  • Builds effective solutions based on available information and makes timely decisions that are safe and ethical

Apply Before: May 17, 2024

Sponsorship:

ConocoPhillips’ sponsorship for employment authorization in the U.S. is NOT available for this position.

EEO:

In the US, ConocoPhillips is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, age, disability, veteran status, gender identity or expression, genetic information, or any other legally protected status.

To apply for this job please visit careers.conocophillips.com.

Be the first to comment

Leave a Reply

This site uses Akismet to reduce spam. Learn how your comment data is processed.